Rules & Policies
Payment & Withdrawal Policies:
There is an annual enrollment/registration fee of $20 per child, not to exceed $40 per family. (The fee is $5 for the Summer session for students who were not enrolled during the Fall or Spring sessions.)
Payments are due the first class period of the month. A $5 late fee will be added to any balance remaining after the 15th of the month.
There is a $25 charge on all returned checks.
If the Office manager is in the office, please give her your payment. If she is out, please put your payment in the box to the left of the office window labeled “Payment Box”. If placing a cash payment in the box, seal cash in an envelope marked with the gymnast name, amount, and what the payment is for (August Fees, Leotard, etc.). Cash receipts are available from the office. Checks may be mailed to Heartland Academy 1803 General Custer Rd. Hays, KS 67601. Mark in memo of checks what you are paying for and child name.
Never give checks or payments to instructors.
No absences may be deducted from payments except for the summer months. Makeup classes should be arranged through the office. All absences must be made up by the end of May.
Parents or guardians must sign an Enrollment & Release Form prior to their child’s participation.
Any child who owes more than 2 months worth of fees will be unable to attend unless special arrangements are made with the office.
**Please Note!** You are required to give a 2 week written notice to withdraw from the program and are responsible for class fees though the 2 weeks. If your child stops attending classes, but we have not received a written notice of withdrawal, you will be responsible for class fees up to 2 weeks after we receive a written notice of withdraw, regardless of your child’s attendance.
Class Absences & Makeup’s:
Absences may be made up in another class of the same level, any time before the end of the school year (or Summer session) with prior approval. Please call the office to schedule a makeup or visit the Parent Portal to schedule your own.
Student or parent should inform instructor taking attendance that they are making up for another class.
GYM & Gymnast Rules:
Girls are to wear a leotard (a one-piece swimsuit will also work). No 2-piece suits are allowed in the gym. Boys are to wear shorts and a tighter fitting Tshirt, tucked in. This is for the safety of your child and coaches as loose clothing and hair can get caught in in spotting tricks and equipment.
Barefoot is preferable, but cotton socks may be worn in cold weather.
All mid-length to long hair should be pulled back or up in some manner, Prior to EVERY CLASS and at ALL TIMES!
Post earrings may be worn, but no other jewelry should be worn.
Running around and rough-housing are not allowed in the gym.
Chewing gum, candy, etc. are not allowed in the gym.
Students should ask their instructor before leaving the gym for the restroom, drinks or with a parent.
Parents are asked to pick up their children promptly after class. Please meet them in the gym for your child’s safety.
Students as well as parents are instructed to have no food or drinks other than water and sports drinks are allowed in the gym during class. (Turn over for more!!)
All students are to put their clothing and shoes in a cubby holes, not in walk/runway.
Please mark initials inside clothing etc. in case it is lost. Lost and found will be kept by the cubbies.
Please check your class mailbox (by Red Door) every week at the end of class for flyers and handouts you may have missed.
Heartland Special Events:
1. Most Heartland special events are handled through sign up in the office/lobby.
2. Special events with a fee are not part of class fees and must be paid for
separately and prior to event in the office or upon check in at the event such as
Kids night out and open gym.
3. Birthday parties may be schedule and paid for thru the office manager.
4. School field trips may be arranged through the office manager with adequate
time to arrange instructors and activities.
5. Special events such as parades etc. require no special fee for participation but
we do ask that you sign up ahead of time if possible to accommodate.
Gym Goals & Philosophy: Gymnastics is meant to be fun, educational and assist in improving physical capabilities for both excel in gymnastics as well as other athletics. We also strive for children to learn values such as sportsmanship, leadership and coachabilty. Finally our goal is that a child will gain self worth and confidence thru their participation here at Heartland.
Gym Business Motto: “You cannot fix what you don’t know is broken..” If you are concerned about a situation please schedule to meet with us so that we can discuss and resolve the situation.